Privacy Policy of SCOPE Engineering GmbH

  1. Introduction

The protection of your personal data is important to us, the SCOPE Engineering GmbH, and we understand data protection as an important entrepreneurial task.

With this data protection declaration we would like to explain the handling of your personal data at SCOPE Engineering GmbH. The data protection declaration contains information on the types of data we collect from you as

– visitors of our website

– candidates

– employees

– customers and suppliers

for specified purposes in accordance with applicable data protection laws (GDPR; EU Regulation 2016/679). It also contains information for you as a person concerned within the meaning of the GDPR.

  1. Defined purposes of data processing of your personal data

The specified purposes include:

– Your interest in SCOPE Engineering GmbH as candidate, employee, customer or supplier

– Contractual relations between you and SCOPE Engineering GmbH

– applicable laws and regulations which SCOPE Engineering GmbH has to observe with regard to proper accounting and tax legislation including compliance with retention periods

– the usage behaviour of visitors to our website in order to improve our offer

  1. Which data are collected from you?

We collect information from visitors to our website:

– name of the accessed website

– date and time of retrieval

– transferred data volume

– notification of successful retrieval

– browser type and version

– the user’s operating system

– referrer URL (the previously visited page)

– anonymised IP address

– the requesting provider.

This so-called log file information is stored for a maximum of 14 days for security reasons (e.g. to clarify misuse or fraud) and then deleted. In addition, we create additional log files in the CMS on the basis mentioned above, which log security-critical activities and incorrect page views (error code 404). These log files are automatically deleted after 30 days.

If you send us a message via our website, your first and last name as well as your e-mail address will be transmitted to us via the website program.

Applicant data: In order to offer you suitable positions, we have to process certain information about you (name, date of birth, contact data, address, your academic and professional qualifications and professional background as well as, in the case of security-relevant positions, information in accordance with the Safety Inspection Act (SÜG).

Customer data: As a customer of SCOPE Engineering GmbH, we collect personal data so that we can contact you in a targeted manner in order to provide services for you (contact person in your company with first and last name, specialist area, previous business activities).

Employee data: Before joining our company, we process your personal data exclusively for the purpose of establishing a contractual relationship to the required extent. During the period of your employment or subsequently, your personal data will be processed for the implementation and/or termination of the contractual relationship. Once the respective purpose has been achieved, your data will be deleted in compliance with the statutory retention periods, usually 10 years, for various data categories such as occupational pension schemes for 30 years and longer, unless you expressly agree to further storage, e.g. in order to receive further job offers of interest to you in the future.

Data of our business partners and suppliers: We collect all personal data of our contact persons regarding the handling of our contractual relationships to ensure our smooth business relationships and compliance with applicable regulations and legal requirements.

The legal basis for our data collection is the DSGVO, Art. 6 Para. 1 b) and f).

  1. How do we collect your personal data?

We collect your personal data in the course of working with you and use information provided via job-related networks (e.g. Xing).

  1. How do we protect your personal data?

We take all reasonable and appropriate measures to protect the personal information we hold from misuse, loss or unauthorized access. To this end, we apply a series of technical and organisational measures, also to avert data breaches.

If you suspect that your personal information has been misused, lost or accessed by unauthorized persons, please let us know as soon as possible.

  1. What personal data do we pass on?

We do not transfer your personal data to third parties for reasons other than those listed below.

We will only pass on your personal data to third parties if:

– you have expressly given us your consent for this,

– this is legally permissible and necessary for the execution of our contractual relationships with you,

– the disclosure of the data is based on a legal obligation, and

– the disclosure of the data is justified by a particular interest and at the time there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data.

We pass on personal data to the following recipients or categories of recipients for the reasons stated above:

– employees (internal and external)

– IT infrastructure provider

– service provider for support processing

– software service provider

– providers of analysis tools

– public departments

  1. How long do we store your personal data?

If we have not maintained relevant contact with you for one year, we will remove your personal data from our systems, unless we are required by law or other regulations to keep the data.

  1. What rights do you have as a data subject within the meaning of the GDPR?

With regard to your personal data you have

– the right to information,

– the right to rectification and deletion

– the right to data transferability,

– the right to object to the processing,

– the right to restrict processing,

– the right of appeal to a supervisory authority

In any case, please contact datenschutz@scope-engineering.de, also to object to the use of your personal data in accordance with this data protection declaration.

  1. Use of cookies

A “cookie” is a small data file that is stored on your computer’s hard drive.

For optimal design and continuous improvement of our website we use cookies

– to track your activities and may use the information from cookies

– to ensure that during your next visit we can present you with options that are tailored to your settings

– for traffic analysis

– for advertising purposes

– as “session cookies” to implement the “log-in and stay” function for software used in the company

– as part of the integration of additional functionalities such as Google Maps, YouTube, etc. (see below)

You can adjust your browser settings to change the way cookies are received. If you do not wish to receive cookies that are not absolutely necessary to perform basic functions of our website, you can change your browser settings so that no more cookies are accepted.

  1. Google Analytics

We use Google Analytics, a web analysis service of Google LLC (“Google”), to analyse, optimise and economically operate our online offer. Google uses cookies. The information generated by the cookie about the use of the online offer by users is generally transferred to a Google server in the USA and stored there.

Google is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

Google will use this information on our behalf to evaluate the use of our online offer by users, to compile reports on the activities within this online offer and to provide us with further services associated with the use of this online offer and the use of the Internet. Pseudonymous user profiles can be created from the processed data.

We use Google Analytics only with IP anonymisation enabled. This means that Google will reduce the IP address of users within Member States of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

The IP address transmitted by the user’s browser is not merged with other Google data. Users can prevent the storage of cookies by setting their browser software accordingly; users can also prevent Google from collecting the data generated by the cookie and relating to their use of the online offer and the processing of this data by Google by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

Further information on data use by Google, possible settings and objections can be found in Google’s data protection declaration (https://policies.google.com/technologies/ads) and in the settings for the display of advertisements by Google (https://adssettings.google.com/authenticated).

  1. Use of Google Maps

This page uses the map service Google Maps via an API. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

To use the functions of Google Maps it is necessary to save your IP address. This information is usually transferred to a Google server in the USA and stored there. We as the provider of this site have no influence on this data transmission.

The use of Google Maps is in the interest of an appealing presentation of our online offers and an easy findability of our location. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

You can find more information on the handling of user data in Google’s data protection declaration: https://www.google.de/intl/de/policies/privacy/.

  1. Use of YouTube

We embed YouTube videos on our websites. YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA is the operator of the corresponding plug-ins. When you visit a page with the YouTube plugin, a connection to YouTube servers is established. YouTube is informed which pages you visit. If you are logged into your YouTube account, YouTube can associate your surfing behavior with you personally. You can prevent this by logging out of your YouTube account beforehand.

When a YouTube video is started, cookies are used to collect information about user behavior.

If you have deactivated the storage of cookies for the Google ad program, you will not have to reckon with such cookies when watching YouTube videos either. YouTube also stores non-personal usage information in other cookies. If you want to prevent this, you must block the saving of cookies in your browser.

Further information on data protection at “YouTube” can be found in the provider’s data protection declaration at: https://www.google.de/intl/de/policies/privacy/

  1. Newsletter

With the following information we inform you about the contents of our newsletter as well as the registration, dispatch and statistical evaluation procedure and your rights of objection. By subscribing to our newsletter you agree to the receipt and the described procedures.

a) Contents of the newsletter

We will only send newsletters, e-mails and other electronic notifications containing advertising information (hereinafter “newsletters”) with the consent of the recipients or a legal permission. If the contents of a newsletter are specifically described within the scope of a registration, they are decisive for the consent of the users. In addition, our newsletters contain information on technical topics relating to the development of complex systems and open projects and job offers, as well as about our company (this may include in particular references to blog entries, lectures or workshops, our services or online appearances).

b) Double-Opt-In and logging

The registration for our newsletter takes place in a so-called double opt-in procedure. This means that after registration you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that nobody can log in with other e-mail addresses.

Subscriptions to the newsletter are logged in order to be able to prove the registration process in accordance with legal requirements. This includes the storage of the login and confirmation time, as well as the IP address. Besides the changes of your data stored with MailChimp (see below) will be logged.

c) Use of the “MailChimp” shipping service

The newsletter is sent via “MailChimp”, a newsletter distribution platform of the US provider Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA.

The e-mail addresses of our newsletter recipients, as well as their further data described in the context of these notes, are stored on the servers of MailChimp in the USA. MailChimp uses this information to send and evaluate the newsletter on our behalf. Furthermore, MailChimp can use this data according to its own information to optimize or improve its own services, e.g. to technically optimize the sending and presentation of the newsletter or for economic purposes, in order to determine from which countries the recipients come. However, MailChimp does not use the data of our newsletter recipients to write them down or pass them on to third parties.

We trust in the reliability and IT and data security of MailChimp. MailChimp is certified under the US-EU data protection agreement “Privacy Shield” and thus commits itself to comply with EU data protection regulations. Furthermore, we have concluded a data processing agreement with MailChimp. This is a contract in which MailChimp undertakes to protect the data of our users, to process them on our behalf in accordance with their data protection regulations and in particular not to pass them on to third parties. The data protection regulations of MailChimp can be viewed here.

d) Registration data

To subscribe to the newsletter, simply enter your e-mail address.

e) Statistical surveys and analyses

The newsletters contain a so-called “web-beacon”, i.e. a pixel-sized file that is retrieved from the MailChimp server when the newsletter is opened. Within the scope of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and time of retrieval are initially collected. This information is used to technically improve the services based on the technical data or the target groups and their reading behaviour based on their retrieval locations (which can be determined using the IP address) or access times.

The statistical surveys also include determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our endeavour, nor that of MailChimp, to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our contents to them or to send different contents according to the interests of our users.

f) Online access and data management

There are cases, in which we direct the newsletter recipients to the web pages of MailChimp. For example, our newsletters contain a link with which the newsletter recipients can call up the newsletters online (e.g. in case of display problems in the e-mail program). Furthermore, newsletter recipients can subsequently correct their data, e.g. the e-mail address. Likewise, the privacy policy of MailChimp is only available on their site.

In this context we pointed out that cookies are used on the websites of MailChimp and thus personal data are processed by MailChimp, its partners and service providers (e.g. Google Analytics). We have no influence on this data collection. Further information can be found in the privacy policy of MailChimp.

g) Termination/Revocation

You can cancel the receipt of our newsletter at any time, i.e. revoke your consent. At the same time your consents to its dispatch via MailChimp and the statistical analyses expire. A separate cancellation of the dispatch via MailChimp or the statistical evaluation is unfortunately not possible.

You will find a link to cancel the newsletter at the end of each newsletter.

  1. advertising measures

We will send you information regarding recruitment services that we believe may be of interest to you. You can also object to the sending of advertising measures at any time.